Privacy Policy

1. Introduction

This Privacy Policy explains how the Attendance Marks Management System (AMMS) collects, uses, stores, and protects your information. We are committed to protecting your privacy and ensuring transparency about our data practices.

2. Information We Collect

We collect the following types of information:

Account Information

• Name and email address (for account creation and authentication)
• Profile information provided during registration

Service Data

• Attendance records entered by authorized users
• Academic marks and grades
• Student identification information
• Activity logs and audit trails

Google Account Information

• Basic profile information from Google OAuth (name, email)
• Google account identifier for authentication purposes

3. How We Use Your Information

We use the collected information for the following purposes:

• Providing and maintaining the core service functionality
• Authenticating users and securing account access
• Generating attendance and academic reports
• Communicating service updates and important notices
• Analyzing usage patterns to improve service quality
• Ensuring compliance with educational record-keeping requirements

4. Google APIs and Services

This application uses Google APIs and services, including:

• Google OAuth: For secure user authentication
• Google Workspace Integration: For streamlined access to educational tools

Our use of Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements. We only request and access the minimum data necessary to provide our core functionality.

5. Data Storage and Security

We implement industry-standard security measures to protect your data:

• Encryption of data in transit and at rest
• Regular security audits and updates
• Access controls and authentication requirements
• Regular data backups for disaster recovery

Despite these measures, no method of transmission or storage is completely secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Data Retention

We retain student data for as long as necessary to provide our services and comply with legal obligations. Educational records are retained according to institutional policies and applicable laws. Users may request deletion of their account, subject to record-keeping requirements.

7. Your Rights and Choices

You have the following rights regarding your data:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and associated data
• Export: Receive your data in a portable format
• Opt-out: Revoke Google OAuth authorization at any time

To exercise these rights, please contact us through the channels provided on our website.

8. Data Sharing and Disclosure

We do not sell your personal data. We may share data only in the following circumstances:

• With authorized personnel within your educational institution
• With service providers who assist in operating our service (under strict confidentiality)
• When required by law or to protect our rights and safety
• With Google services as necessary for OAuth authentication

9. Children's Privacy

This service is designed for use by educational institutions. Student data is collected and processed under the direction and consent of the educational institution, which is responsible for obtaining any necessary parental consents required by applicable law, including COPPA and similar regulations.

10. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We take appropriate safeguards to ensure your data remains protected in accordance with this Privacy Policy and applicable legal requirements.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated through the service or via email. Your continued use of the service after such changes constitutes acceptance of the updated policy.

12. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us through the channels provided on our website.